Your Business, Backed by Realtybase Virtual Assistance
Realtybase’s real estate virtual assistant services keep your operations organized, responsive, and ready for growth.
Virtual Assistance That Builds Business Momentum
Growth depends on consistency, but keeping every detail in motion takes time away from clients and deals. From listing updates to inbox management, the small tasks that move your business forward can also slow it down.
Realtybase’s real estate virtual assistant team brings structure and reliability to daily operations, handling communication, scheduling, and coordination with precision so you can focus on clients while your business runs smoothly.
Where We Operate
Realtybase delivers real estate virtual assistant support across the United States and Canada, aligned with local practices and time zones. Each remote team works within existing systems and brokerage standards for a seamless, compliant workflow. No matter the market, Realtybase’s support feels local and in sync with every client’s business.
Coverage
- Nationwide US and Canada
- Time zone aligned availability
Compliance and Process
- MLS rules and brokerage policies
- State and provincial forms and checklists
- Data privacy and permissioned access
Systems We Use
- CRMs such as Follow Up Boss, KVCore, Real Geeks
- Listing tools and MLS coordination
- DocuSign, Dotloop, SkySlope
- Email, calendar, SMS, and Slack as needed
Programs and Operations
Realtybase’s real estate virtual assistant program is designed for accuracy, adaptability, and consistent performance. Each assistant is trained to integrate seamlessly into your workflow, reflecting your standards of communication and professionalism.
Onboard and Align
We learn your systems, tools, and processes to create an effortless start.
Manage and Maintain
Assistants coordinate listings, organize inboxes and calendars, and manage client communication with reliable follow-through and attention to detail.
Review and Optimize
Supervisors evaluate performance weekly, providing clear reports and actionable insights that keep your operations efficient, consistent, and ready to scale.
Account Structure
Realtybase’s real estate virtual assistant programs scale seamlessly with your business, adapting to changing volume, team size, and client demands. Each structure is built to deliver consistent performance and accountability, whether you’re an independent agent or managing operations across multiple offices.
Agent Level
Designed for individual professionals who want consistent, dependable administrative help without adding in-house staff. Assistants manage listings, scheduling, and communication while aligning with your personal workflow.
Team Level
For growing teams that need shared visibility and organized collaboration. Multiple assistants coordinate seamlessly across calendars, CRMs, and listings to keep operations unified.
Brokerage Level
Built for offices managing high volumes and diverse agents. Realtybase centralizes administrative tasks, standardizes communication, and maintains compliance across departments.
Enterprise Level
For multi-location or national networks requiring full integration. Dedicated coordinators and supervisors oversee operations, reporting, and scalability under one structured system.
Each level delivers the same Realtybase standard of precision, adaptability, and accountability tailored to your scale.
Workflow Systems
Realtybase’s real estate virtual assistant model combines intelligent systems with dependable human oversight to keep your business organized, responsive, and measurable.
Smart Systems
Our technology keeps every detail connected. Assistants work directly within your CRMs and communication platforms, automating reminders, tracking updates, and maintaining accuracy across listings, leads, and schedules. Nothing falls through the cracks, and every task is visible in real time.
Human Oversight
Every workflow is reviewed by a dedicated supervisor who ensures tasks meet your standards for timing, tone, and quality. Weekly reports summarize key activities, completed projects, and upcoming priorities, giving you clarity and control over how your business operates day to day.
Frequently Asked Questions
Realtybase’s real estate virtual assistant manages administrative and operational tasks that keep your business running efficiently—listings, client communication, scheduling, lead tracking, CRM organization, and document preparation, all within your preferred systems.
Realtybase focuses exclusively on real estate virtual assistant operations. Every assistant is trained in industry processes, communication standards, and compliance. Combined with structured oversight and performance tracking, this ensures professional, consistent support at every level.
Yes. Realtybase provides coverage across the United States and Canada with assistants available in all major time zones. We align working hours with your local schedule to maintain real-time communication and seamless coordination.
Realtybase offers flexible pricing based on workload and team size, including per-hour and monthly options. Onboarding typically takes two to three business days, during which we align your tools, communication style, and task priorities before your real estate virtual assistant begins active support.
Our services support agents, brokerages, investor groups, and property management teams. Whether you’re managing five listings or fifty, Realtybase scales to match your workload while maintaining quality and responsiveness.
All assistants follow strict data protection protocols and operate through secure systems such as Dotloop, DocuSign, and encrypted CRMs. Access is permission-based, ensuring client information remains private and fully compliant with industry standards.
Hiring in-house adds fixed costs, management overhead, and limited scalability. Realtybase provides trained real estate professionals who integrate into your existing workflow, delivering the same quality of work with greater flexibility, measurable performance, and lower long-term cost.
Trusted by Real Estate Professionals Nationwide
“Realtybase has completely changed how we manage closings. Our files move faster, communication is clearer, and nothing ever slips through the cracks.”
Real Estate Team
New York
“As our team grew, keeping transactions organized became a challenge. Realtybase’s coordinators brought order and consistency to every deal.”
Brokerage Partner
California
“We’ve used several coordination services before, but none as seamless as Realtybase. Their structure and responsiveness make every closing stress-free.”
Investor Client
Florida
The Support System Behind Your Success
Realtybase’s real estate virtual assistant services turn daily operations into consistent progress. From listings to communication, our assistants manage the details that keep your business running efficiently and your clients always informed. You gain back time, clarity, and confidence knowing every task is handled with precision and professionalism.